November, 2010 Board of Directors Meeting 3:05 PM
Present: Cynthia Pernice, Pete Weston, Bonnie Stagers, Stephanie Rushton, Linda Trueworthy, Paul Trueworthy, Sandy Jamison, John McCatherin, Kelly Cotiaux, Don Fowler, Chris Rushton. Barbara Kovac, Nelson Camp.
Cynthia introduced Kelly Cotiaux.
Treasurer’s Report – Pete Weston
Went over income and expenses.
Total money expenditures for last 10 years – from 1000-2010
Discussed that the range is worthwhile and it sprofitable. John made the point that we have a lot of members because of the range.
Tax status – no new progress.
Discussed need to look at and update by-laws.
Discussed 501C4, need to fill out application and pay $700 to apply.
Cynthia asked committee to look at bylaws. Don Fowler will help with it.
What are the concerns?
No term limits / number of board members questioned.
John felt it was already in there.
Bylaws will be emailed to board for review.
Chris expressed concern about selling merchandise online. Are we making a profit?
State of Maine sales tax discussed. Apply for retailer ID #.
Discussed the possibility of a special meeting to change bylaws, etc. to get the ball rolling.
Need to get filed and see what the IRS will do.
Cynthia will look into sales tax certificate.
Linda Trueworthy discussed:
Logowear - Vests – can be ordered by Thanksgiving weekend and will have by Christmas.
Other items are in stock.
2011 calendar of events – sent to all board members.
Discussed – add Chili trip in August (Dick Foote)
Annual Meeting for March 26th questioned
Open to other ideas, just let Linda or Nancy know.
Website – Kelly
Discussed website, passed out info sheet. Talked about how to make Google “happy.”
Send pictures with info (names / places) as jpg.
Send Kelly what we want on the web
Fan on Facebook (not group).
Discussed upcoming and capabilities for the web including online purchase of merchandise and renewing membership online.
Normal cost of upgrades - $7,000 but for CVOA, around $4,000.
Shelby – Tanglewood / Blueberry Cove
Sponsoring children to go to camp.
Blueberry Cove – offers outdoor experiences so they love it. “Model Reverance”
Hoping to go to outdoor clubs for sponsorship to make it more affordable.
“Island and Sea” program – camp on island for 5 nights. Kids help plan meals & activities.
Example of type of trip we could sponsor – tiered payment $625.00
Ideal for 7-8th graders.
Discussed setting up scholarships at local schools.
Students could participate in community service in exchange for scholarship.
Possibility down the road of providing youth programs with CVOA.
University of Maine affiation
We will take under advisement. Discussed Blueberry Cove sponsorship vs. sponsoring something closer to home, programs already in this area. More complicated than just giving money. Decided to table it for now.
Insurance – Info from Jim Wilson
Discussed the reason for changing quickly.
John wished the policy had been reviewed by Jim Hikele. Policy will be sent to Jim for review.
Range Report – John McCatherin
John thanked the mailing crew for getting out the raffle tickets
Stratton Lumber is giving range soil
Discussed developing archery range
First Shots Program – brings young people in.
Plowing AT parking lot.
Don talked to people. We will not be plowing the AT for liability reasons.
Discussed plowing the range. John didn’t feel there was enough demand.
Campground in CV – CVOA will not get involved.
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