Minutes

CVOA Board of Directors Meeting

May 21, 2011

www.carrabassettvalleyoutdoorassociation.com

The meeting was convened by CVOA President Chris Rushton at 5:10 pm. Board members present at the meeting were:

Bonnie Stagers; Neal Trask; Paul Trueworthy; John McCatherin ; Sandy Jamison; Stephanie & Chris Rushton; Don Fowler.

Treasurer’s report was read by President, Chris Rushton.

Chris went over Profit & Loss statement submitted by Peter Weston

Questioned the range membership dues. Shows dues from January. Many people renew in October during homecoming.

Website fees – some are being credited back after discussions with Kelly.

$15.95 monthly maintenance fee.

Discussion regarding website. Paul has had discussions with Kelly and charges in question have been resolved.

Paul motioned to accept treasurer’s report as read. Board accepted.

Range: Neal Trask discussed storage building.

Building 16 x 20 x 7 storage building. Neal passed out Jordan Lumbers quote for materials, $4,134 estimate. Neal passed out pictures of a similar building. Asphalt shingles. Metal roofing might be an additional $200.00. Building will be movable (on skids). An advantage to having it movable is that we could sell it.

Storage for trap equipment, targets, etc. Place to get in out of the weather and get warm (wood heat). Harvey Packard has the windows. Side with the windows will be towards the mountains. No insulation. Minimal electricity to run some lights. Chris has nails that we may be able to use. Floor is plywood. No running water.

Range is asking for $5,000 for building. Money is for materials. Labor will be donated.

Chris asked if there are any security problems. (Not at this time.) John feels there should be signage that says, “No guns to be stored in building.”

Don was concerned about people using the wood stove and control over loading/using the wood stove. Only open for events / trap shooting. Neal and John felt there would always be a board member there.

Building could also be used for board meetings, etc. Ask members to donate tables, chairs, etc.

John brought up that there is a $7,000-8,000 building accoun. John would like to leave that money where it is. Chris thought the money has been merged into one account.

Chris proposed to grant the $5,000 and if it goes over that, to revisit. Board approved the motion.

John discussed Boy Scout projects. Archery range as been requested by members.

Canopy for rifle range.

Cost on pistol canopy was just under $3,000. But, once the boy scout was able to get donations for materials, and discounted concrete, etc. the canopy was around $1,200.

Try to get telephone poles for pole building, might be able to use Pete’s lumber and so cost would be minimal for the rifle canopy.

John passed out map showing a potential archery range area. Six stations that are in natural settings and are circular (one way).

A lot of labor, some equipment usage and fill. Might be $600 cost. Will be posted on the highway and southern end. Safety process when someone goes to recover their arrow. Would need to be a safety policy provided by the range. No increase in insurance.

Chris would like to see some more refined numbers. How much is the overall cost and how much will be donated? John feels the two projects would cost approximately $800.00.

Bonnie suggested we poll the general membership for interest. Also, we could ask members for donations towards the projects.

Paul made a motion that the club give the range money not to exceed $1,000 for the two projects. Neal seconded the motion. The board approved the motion.

Chris talked about Tanglewood / Blueberry Cove, University of Maine Cooperative Extension. Cost per child is $500. Chris proposed sponsoring $250 per child. Chris is looking for 8 kids to go. He has matching funds from other resources in the area. He is asking $1,000 from CVOA. Huge press and publicity. They can help with clean-up and other community / range projects. Feels this is a way to put some money back into the community. Chris passed out mission statement and information about the organization.

Bonnie mentioned that we had discussed something more local program and not a place so far away. Chris explained that the kids chosen will be from local schools.

School is for outdoor activity with the objective of helping kids enjoy, respect their environment. When those kids come back and go to high school and bring it back to their own areas. They will bring kids from the coast and bring them up here in the winter for skiing, etc.

John asked do we want to become a charitable organization where we put away a certain amount of money every year to be contributed to charitable organizations.

Discussed trying this as a pilot for one year only.

Paul made a motion that we contribute $1,000 to the Tanglewood / Blueberry Cove organization, 50% boys and 50% girls from the two local schools, Kingfield and Stratton for one year.

John made an amendment to the motion that we have matching funds from local individuals or organizations (which Chris is already in the process of doing).

Board approved amended motion after discussion.

John made the point that we should discuss the fact that perhaps we should set aside a certain percentage of our funds targeted for charitable organizations on a yearly basis. This can be discussed at a future board meeting.

Chris asked if we should add additional board members for transition purposes. Bylaws say 6, not more than 12. We currently have 9 board members.

Bonnie suggested Joe Loughlin. Neal recommended Jim Heichel. Other names, Betsy Chatman, Linda Trueworthy, Susan & Al Fraser. People with check to see who might be interested.

Don moved that we adjourned. Meeting was adjourned at 6:40 pm.

Respectfully submitted,

Sandy Jamison

CVOA Secretary