CVOA Board of Directors Meeting

November 1, 2009

By Sandy Jamison, Secretary

The meeting was convened at the Carrabassett Valley town office by CVOA President Peter Weston at 12:00 pm. Present at the meeting were:
Nancy Perry; Bonnie Staggers; Kathy Gagne; Sheri Packard; Harvey Packard; John McCatherin; Don Fowler; Neil Trask; Paul Houlares; Paul & Linda Trueworthy; Sandy Jamison.

The minutes of the April meeting was read by secretary, Sandy Jamison.

Treasurer's report was read by treasurer, Sheri Packard

Discussion of treasurer's report as follows:

*   Change membership form on website to reflect that family membership is for individuals under the age of 18, living in the same household.
*    Move Aspen money into building account
*    We made $4,000-plus at Homecoming weekend.
*    Range insurance costs approx. $14.00 per member.

Range report was made by John McCatherin as follows:

*    Keep Open House during homecoming weekend.
*    Have more events - archery and shooting contests were suggested.
*    Range membership is now $15.00 (basically covers the cost of insurance).
*    Need better list of range members to keep accurate count.
* Fred Randall is an individual who has done a lot at the range - cut grass, clean up, flowers - and he doesn't even shoot. Neil thanked him for his work.
*    SWAT team - state police on August 11th.
*    Future projects for the range were discussed including rifle range. Parking was discussed as it is currently a big problem. PA system was recommended by Sheri. Other options might include amplified bull horn.

John discussed Boy Scouts - 4 boys received increased ranks, 2 working on Eagle badge. There are 8 in the troop.

President's report:

*    Activities since last meeting were listed.
*    Upcoming events - Cookie swap/hike/snowshoe on 12/12/09. John brought up the fact that 12/9 is CVOA's 10 year anniversary. Discussed including some kind of birthday celebration for CVOA on the same day as the cookie swap/hike.

*    Winter Social - Jan 9th Delta Flats will be playing.
*    Spring Social - April 10th
*    Jackson Hole in January

Old business:
*    No new activity on IRS situation. Plan to use QuickBooks to record history to show IRS.
*    Clubhouse - wants to put together a packet to present to the club.
*   Lombard - no progress at this point. Would like to get horses to drag it out.
*   Hiking guide - John hopes to have by spring.
*    Biking guide- It was decided to not have a separate guide for biking. Discussed adding it to hiking guide or put on website.

Neil Trask discussed fish pond. Town has spent money on trying to build overflow but it's not working. Board discussed the need to push from our end. Potentially a great place for trout but needs to be raised a couple more feet. Pete will call Cota to discuss. (See update in Peter's email dated 11/8/09.)

New Business:
*    Need officers for next year.
*    Sheri is stepping down after 10 years of being treasurer.
*    Peter stepping down as president but said he would be willing to be treasurer.
*    Nancy is stepping down as vice president. Nancy will continue with the website but wants a "trainee" to hand the job over.
*    Cynthia Pernice is interested in becoming president.
*    Barbara Briggs and John McCatherin will go another term.
*    Looking for vice president - will put out notice in a newsletter. One year term.
*    Director's and Officer's insurance - Pete is having someone quote.

2010 Calendar of Events:

*    Cookie Swap and hike - Dec. 12th
*    Jackson Hole ski trip
*    Winter & Spring Social
*    Full Moon hike - with one rain date. Peter will email Barb about heading up.
*    Balsams in March. Discussed dates and pricing. Picked March 7th as possible date.
*    Annual meeting - March 27th. Discussed possible speakers. Suggestions included John Christie and Bill Green. Would like to have Outdoor Center but they are reluctant to rent to individuals during ski season. Peter will pursue.
*    Baxter trip - South Branch area this year. 1st weekend in August (July 31st and Aug. 1st).
*    Tanglewood 4-H camp - John McCatherin will check out lodging in Camden area. Sept. 11 & 12th.
*    Bike trip - June 5th (June 12th rain date). Kathy Gagne will manage again this year.
*    Moosehead Lake region. Sandy, Linda and Nancy will check into.
*    Photography class with Nikon representative in winter or early spring.

Several members have offered to help out and head up other possible trips. Sandy will contact these members to pursue.

Other Items:
*    Donation will be made to Indian Island Food Pantry again.
*    Raffle and Silent Auction were discussed. Would like to do raffle for Homecoming next year. Decided to do raffle this year at annual meeting. Hold silent auction at the January at Winter Social. We are looking for donations and suggestions from membership. Newsletter will include request to members for quality new items for auction. Sheri will organize auction.

AT Trail - CVOA will take over care of the AT trail from Sugarloaf to the Caribou Pond Road once a year. Paul Trueworthy will pitch in.

Meeting was adjourned.

Respectfully submitted,
Sandy Jamison
CVOA Secretary