Minutes

CVOA Board of Directors Meeting

February 23, 2010

www.carrabassettvalleyoutdoorassociation.com

The meeting was convened at the new Carrabassett Library by CVOA President Peter Weston at 3:00 pm. Present at the meeting were:

Peter Weston; Nancy Perry; Bonnie Stagers; Sheri Packard; Harvey Packard; Neal Trask; Paul & Linda Trueworthy; Cynthia Pernice; Sandy Jamison.

The minutes of the November meeting was read by secretary, Sandy Jamison.

Treasurer�s report was read by treasurer, Sheri Packard. (Copy of report given to each board member.)

President�s report:

Pete is working on getting CVOA info into Quick books to present to IRS
No new progress on Clubhouse
Lombard � Lenard�s Mills is interested in supporting project
Recent ski trip out west very successful � 34 people went
Spring fling � agreed to cancel. Concentrate instead on annual meeting. Discussed having a 50/50 at the annual meeting and the money will go to the range. Too soon to do our usual raffle and it was decided to save that for the Homecoming Weekend. Range committee traditionally does raffle and prizes and will do so again this year.
Winter Fling - $500 profit; $1,115 Silent Auction profit
Did not donate to Indian Island because snow mobile club never did it.
AT trail � Paul Trueworthy will hike in spring to wee what help is needed.
D&O insurance. Pete has received a couple of quotes but needs to better understand coverages, etc. Discussed having a �disclaimer� to alert members that they are engaging in CVOA activities �at their own risk.�
Annual meeting � Pete reserved the Outdoor center for 3/27 at $200. Gary Crocker would charge $1,000 to be speaker. Discussed that this is too much and will pursue other possible speakers. Paul will investigate possible speaker, Harry Vanderwile. Cynthia will get 10^th anniversary cake and will be the RSVP person; Nancy Perry will contact Tufulios for lasagna dinner. Happy hour 4:30 � 6:00, dinner at 6:00, speaker at 7:00. $10.00 if members RSVP, $15.00 at the door, if space is available. 150 person occupancy limit at the center.
Discussed having an �Outdoor Guide� vs. just a hiking guide. Harvey Packard will check into the Farmington Club�s guide.

Board of Directors: Harvey Packard will resign, Sheri will resign as Treasurer but stay on the board; Barb Briggs resigns; Cynthia Pernice will become President, Peter Weston will step down as president and will become treasurer; Nancy Perry will resign from vice president. Paul Trueworthy and Stephanie Rushton will join the board. John McCatherin will stay on. Looking for a vice president. Some suggestions were Vince Kremlin and Jim Hikyle. Neal will call Jim.
Discussed having a new job � Event Coordinators. Nancy Perry and Linda Trueworthy are willing to take on the job. Discussed that the vice president should also be the social secretary.
July 4^th booth � will do again.
Baxter trip is July 31^st. Pete went to reserve Trout Brook (northern end). It can accommodate 42 people. Peter will be RSVP contact person.
Moosehead is sold out but there are two other places within a mile of Maynards that member can stay at and then join Maynards for dinner. Sandy, Nancy and Linda are working on guides of local activities and hikes.
Southern bike trip will be 2 days this year; bike first day, kayak the 2^nd.

Range report was made by Neal Trask as follows:

Range has been plowed and the Border Patrol has been using it.
Next year � include cost of plowing range out. Discussed trying to plow out the AT parking area.
Neal would like a specific budget for the range
Need to buy clays
Looking for members to be on the range committee
Discussed breaking range out of CVOA to make it a non-profit (501) C and having the advantages that come with being non-profit.
Bill Munser is looking for money to support the building of a multi-use bridge in Carrabassett Valley. Neil is on the committee with people from CV. Discussed having an ATV Club in CV to help connect Stratton and Kingfield Clubs.
Made a motion that we support this project verbally, but not with a monetary donation. Motion was 2^nd and passed.
Pete suggested we put in newsletter so that members can donate on their own.

Meeting was adjourned at 4:20.

Respectfully submitted,

Sandy Jamison

CVOA Secretary

CVOA Board of Directors Meeting

November 1, 2009

By Sandy Jamison, Secretary

The meeting was convened at the Carrabassett Valley town office by CVOA President Peter Weston at 12:00 pm. Present at the meeting were:
Nancy Perry; Bonnie Staggers; Kathy Gagne; Sheri Packard; Harvey Packard; John McCatherin; Don Fowler; Neil Trask; Paul Houlares; Paul & Linda Trueworthy; Sandy Jamison.

The minutes of the April meeting was read by secretary, Sandy Jamison.

Treasurer's report was read by treasurer, Sheri Packard

Discussion of treasurer's report as follows:

*   Change membership form on website to reflect that family membership is for individuals under the age of 18, living in the same household.
*    Move Aspen money into building account
*    We made $4,000-plus at Homecoming weekend.
*    Range insurance costs approx. $14.00 per member.

Range report was made by John McCatherin as follows:

*    Keep Open House during homecoming weekend.
*    Have more events - archery and shooting contests were suggested.
*    Range membership is now $15.00 (basically covers the cost of insurance).
*    Need better list of range members to keep accurate count.
* Fred Randall is an individual who has done a lot at the range - cut grass, clean up, flowers - and he doesn't even shoot. Neil thanked him for his work.
*    SWAT team - state police on August 11th.
*    Future projects for the range were discussed including rifle range. Parking was discussed as it is currently a big problem. PA system was recommended by Sheri. Other options might include amplified bull horn.

John discussed Boy Scouts - 4 boys received increased ranks, 2 working on Eagle badge. There are 8 in the troop.

President's report:

*    Activities since last meeting were listed.
*    Upcoming events - Cookie swap/hike/snowshoe on 12/12/09. John brought up the fact that 12/9 is CVOA's 10 year anniversary. Discussed including some kind of birthday celebration for CVOA on the same day as the cookie swap/hike.

*    Winter Social - Jan 9th Delta Flats will be playing.
*    Spring Social - April 10th
*    Jackson Hole in January

Old business:
*    No new activity on IRS situation. Plan to use QuickBooks to record history to show IRS.
*    Clubhouse - wants to put together a packet to present to the club.
*   Lombard - no progress at this point. Would like to get horses to drag it out.
*   Hiking guide - John hopes to have by spring.
*    Biking guide- It was decided to not have a separate guide for biking. Discussed adding it to hiking guide or put on website.

Neil Trask discussed fish pond. Town has spent money on trying to build overflow but it's not working. Board discussed the need to push from our end. Potentially a great place for trout but needs to be raised a couple more feet. Pete will call Cota to discuss. (See update in Peter's email dated 11/8/09.)

New Business:
*    Need officers for next year.
*    Sheri is stepping down after 10 years of being treasurer.
*    Peter stepping down as president but said he would be willing to be treasurer.
*    Nancy is stepping down as vice president. Nancy will continue with the website but wants a "trainee" to hand the job over.
*    Cynthia Pernice is interested in becoming president.
*    Barbara Briggs and John McCatherin will go another term.
*    Looking for vice president - will put out notice in a newsletter. One year term.
*    Director's and Officer's insurance - Pete is having someone quote.

2010 Calendar of Events:

*    Cookie Swap and hike - Dec. 12th
*    Jackson Hole ski trip
*    Winter & Spring Social
*    Full Moon hike - with one rain date. Peter will email Barb about heading up.
*    Balsams in March. Discussed dates and pricing. Picked March 7th as possible date.
*    Annual meeting - March 27th. Discussed possible speakers. Suggestions included John Christie and Bill Green. Would like to have Outdoor Center but they are reluctant to rent to individuals during ski season. Peter will pursue.
*    Baxter trip - South Branch area this year. 1st weekend in August (July 31st and Aug. 1st).
*    Tanglewood 4-H camp - John McCatherin will check out lodging in Camden area. Sept. 11 & 12th.
*    Bike trip - June 5th (June 12th rain date). Kathy Gagne will manage again this year.
*    Moosehead Lake region. Sandy, Linda and Nancy will check into.
*    Photography class with Nikon representative in winter or early spring.

Several members have offered to help out and head up other possible trips. Sandy will contact these members to pursue.

Other Items:
*    Donation will be made to Indian Island Food Pantry again.
*    Raffle and Silent Auction were discussed. Would like to do raffle for Homecoming next year. Decided to do raffle this year at annual meeting. Hold silent auction at the January at Winter Social. We are looking for donations and suggestions from membership. Newsletter will include request to members for quality new items for auction. Sheri will organize auction.

AT Trail - CVOA will take over care of the AT trail from Sugarloaf to the Caribou Pond Road once a year. Paul Trueworthy will pitch in.

Meeting was adjourned.

Respectfully submitted,
Sandy Jamison
CVOA Secretary